To manage your kitchen screens, you must first register your monitors and define their workflows from the web control panel.

ImportantTo use KDS 2, the KDS 2 licence must be activated on the REVO account.

Once the licence is activated, go to the Revo XEF back-office and open the KDS 2.

ImportantSince 20 July 2026, Cegid Revo KDS can be installed and used on any device running Android 7 or later. However, official technical support is only guaranteed for devices certified by Cegid Revo: Sunmi Flex 3 22", Sunmi Flex 3 27", Microtouch M1-215IC 22" and Microtouch M1-270IC 27". Non-certified devices will be identified with a specific indicator in the list of KDS devices in the back-office.
For more information about approved Android monitors, click here. →
Devices
Register your kitchen screens

Register each monitor, check its technical information and review its activity.

1KDS devices

Registering monitors

In this section, we will register our physical kitchen monitors (access points).

  1. Click New.
  2. Give the device a descriptive Name (e.g. Cold Tablet).
  3. Enter its local IP.
  4. Click Save.
Register a new KDS device
NoteOnce created, there is no need to link them to the catalogue. By default, REVO will send all products to all devices. We will use "Profiles" to filter what information each kitchen station sees.

Device information in the back-office New

Administrators can check technical information in real time by opening the device record in the web panel. It shows the data sent by the app at its last login (software version, tablet model and assigned local IP), which makes remote maintenance much easier.

KDS device record in the back-office

Audit and activity log New

Every time a terminal selects a work station section or changes station in the app, the action is immediately recorded in the back-office Activity Log. This lets you audit which device and which exact profile was loaded on each screen during daily service.

Activity log of KDS devices
Settings
Adjust the behaviour of all screens

Define the options that apply equally to all KDS devices.

2General settings

Global screen settings

Here we will make the settings that apply to all KDS devices equally.

KDS 2 general settings
OptionDescription
Menu displayStandard: As in Revo XEF. Normal products: Mixes menu dishes with à la carte dishes on the screen.
Group contentsIf 2 Burgers are sent, they appear as "2 Burger" (completed together). If disabled, they appear separately.
Close automaticallyWhen all dishes are marked as ready, sets whether the order disappears on its own or asks for manual confirmation.
Order informationSets whether the ticket header shows the Waiter who sent it or the source Account.
Auto-notify XEFWhen an order is closed in KDS, automatically sends an alert to the Revo XEF dining room tablet.
Auto-print productsWhen an individual product is marked as done, prints a ticket. Disables the general ticket.
Default flowThe standard life cycle (e.g. Pending → Ready) that all products follow unless another is specified.
KDS InsightsAnalytics module to measure service times for each station.
Settings
Define the preparation stages

Create the statuses each dish will go through and choose their colour.

3Statuses

Creating production stages

Statuses define the stages a dish goes through (e.g. To do → On the grill → Done). When you create your Revo XEF account, 3 generic statuses are created by default, but you can customise them.

List of KDS 2 statuses
  1. Click New and fill in:
    Create a new status
TypeChoose whether it belongs to the "To do", "In progress" or "Done" family.
ColourAssign a colour to identify the dish stage at a glance.
PrintPrints a physical ticket at the exact moment this status is reached.
Settings
Order the stages of each type of dish

Create status flows and assign them to catalogue categories.

4Status flow

Chronological sequence of dishes

A Status flow is the mandatory sequence a dish will follow. You can have one flow for drinks (Pending → Served) and a much longer one for pizzas (Pending → Dough → Oven → Passed).

List of status flows
  1. Create the flow: Click New, give it a name and click Save.
  2. Add statuses to the flow: Use the drop-down to select the statuses that make up this recipe and click Add.
    Add statuses to the flow
  3. Order: Drag from the bars icon to arrange the chronological chain and click Save Order.
    Order the statuses of the flow

Assigning to categories

By default, all categories use the flow set in the general settings. If you want starters to use a different flow:

  1. Go to the Revo XEF catalogue and open the category (e.g. Starters).
  2. Edit it with the pencil icon and find the Status Flow.
  3. Select yours and save.
Tip: "No preparation"If you assign the built-in "No preparation" flow (empty, with no statuses) to a product, it will never appear on the touchscreens. Ideal for coffees or drinks served directly.
Profiles
Decide what each kitchen station sees

Create profiles to filter the dishes each screen shows.

5Profiles (behaviours)

Filtering by kitchen station

Profiles let you filter what each physical screen shows. For example, the "Cold Section" tablet should only see cold dishes, and the "Pass" tablet should see them all, but only once they are finished.

List of KDS 2 profiles

To create a work profile, click New:

FieldDescription
NameLogical identifier (e.g. Hot Tablet or Bar).
Closing typeFor everyone: If I close it, it disappears from all tablets. Only my KDS: I move my dishes forward, but the other tablets are not affected (ideal for the final pass).
DisplayStandard (grid of tickets) or Continuous Flow (uninterrupted list).
Change status on tapEnables touch interaction with the screen to move tickets forward.
KDS coordinationLets a head chef see whether other stations are running late with their dishes.
SoundCustomisable chime when new orders arrive.
Times and alerts
Control preparation times

Set how long each product takes and when its timer starts.

6Time management

Visual alerts by colour

Revo KDS 2 lets you turn on timers to get exact delay metrics. The colour of the ticket timer will change:

GreenOn time.
YellowAbout to expire (warning).
RedTime exceeded.

Setting the base time

You must enter in the product record (Revo XEF catalogue) how many seconds it takes to prepare.

Preparation time in the product record

Setting the start rules

Go to Time Management and link your rules to a specific Course order (e.g. Main Courses).

Time management rules
Automatic startStarts when the order reaches the kitchen.
On fireStarts only when the waiter fires the order from the dining room.
After the previous oneStarts the "Mains" timer as soon as the "Starters" timer closes.
Start/Finish togetherChoose whether dishes should leave the kitchen at the same time.
Times and alerts
Manage kitchen alerts

Choose which events generate alerts and how they appear on the screens.

7KDS notifications

Channels and sound alerts

Manage how alerts about unexpected events are shown and announced in the kitchen by going to KDS 2 → Notifications.

KDS 2 notification settings
SettingsEffect on the app
Banner typeChoose the triggering event: Fire, Changes, Merge Tables, Cancellations or Move contents.
BannerShows the alert at the top of the kitchen tablet.
SoundPlays the sound alarm for each unexpected event.
Notification CentreCollects alerts in the app's bell so they are not missed if a cook was not looking at the screen.
Show notificationChoose whether the alert disappears on its own (5s, 15s, 30s) or must be tapped by the user (Until interaction).